Signed, Sealed, Delivered

Signed, Sealed, Delivered

Privacy Policy

This privacy policy explains how Copa Fin Ltd. (“COPA FIN LTD T/A Cobaltdl, Cobalt.” or “we”) of 7 Granard Business Centre, Bunns Lane, Mill Hill, London, United Kingdom, NW7 2DQ (Company number 09580379)treats your personal information when you use this site.  By using this site and submitting any personal information, you agree to the use by COPA FIN LTD of such data in accordance with this privacy policy.

COPA FIN LTD as the data controller is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy.

What Personal Data We Collect?

COPA FIN LTD collects personal data which is specifically and voluntarily provided by visitors to COPA FIN LTD’s website.  COPA FIN LTD will collect personal data, such as name, job title, and company name, address, email address, telephone and fax numbers, from website visitors. For example, COPA FIN LTD collects personal information when you submit your details to request information through our “Contact” facility. A visitor may choose to provide personal information in the following examples:

  • Subscribe to newsletters and/or publications;
  • Submit resumes, including employment history information;
  • Participate in discussion or message forums;
  • Contact us for further information.
  • Apply for jobs through BambooHR (Recruitment Privacy Notice on BambooHR)

We do not actively seek demographic information, including gender and occupation, but such information may be submitted when a visitor submits a resume through the COPA FIN LTD Careers page. It is COPA FIN LTD’s policy to limit the personal data collected to only the minimum information required to complete a visitor’s request. Visitors are also able to send email through the site, their name, email address and their corresponding message is captured. We do not recommend that you submit and COPA FIN LTD does not seek via the website, information of a sensitive nature (special category) including a data relating to race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life or criminal record or data related to biometrics or genetics. If you choose to provide sensitive information for any reason, COPA FIN LTD accepts your explicit consent to use that information in the ways described in this privacy policy or as described at the point where you choose to disclose this data.

How we will use your data

When a visitor provides personal data to us, we use it for the purposes for which it was provided to us as stated at the point of collection, or as obvious from the context of collection We will also use your data to contact you with information about COPA FIN LTD’s business, services and events, and other information which may be of interest to you. You can unsubscribe from our mailing list at any time through the unsubscribe link in our communication to you. COPA FIN LTD Will also use your information in order to administer and manage the site or communicate with you about the site.

We do not collect or compile personal data for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.

Cookies and log files

“Cookies” are small text files placed on your hard drive that assist us in providing a more customized website experience. For example, a cookie can be used to store registration information in an area of the site so that a user does not need to re-enter it on subsequent visits to that area. It is COPA FIN LTD’s policy to use cookies to make navigation of our websites easier for visitors and to facilitate efficient registration procedures. Please read our Cookies Policy for further details.

COPA FIN LTD also uses Google Analytics which may set cookies in your browser.  Site activity information collected by these analytics providers may be combined with personal information held by COPA FIN LTD; Google Analytics Privacy Policy can be found here. We recommend you read it before accepting our privacy policy.

Most browsers permit individuals to decline cookies. In most cases, you may refuse or delete one or more cookies and still access our websites, but site functionality may be impaired. After you finish browsing our websites, you may delete site cookies from your system if you wish.

Who we share personal data with

COPA FIN LTD will disclose your personal information to unaffiliated third parties if we believe in good faith that such disclosure is necessary: (a) to comply with the law or in response to a court order, government request, or other legal process; (b) to protect the interests, rights, safety, or property of COPA FIN LTD. or others; (c) to enforce any contract with you or any person who you represent, or any terms of service on this website (d) to provide you with information from COPA FIN LTD; or (e) to operate COPA FIN LTD’s systems properly and securely. We share personal data with our service providers such as, hosting providers, for job applicants, with employment screening and checking providers. Who will share your personal data with others and collect personal data for the screening purposes from sources, such as your ex-employers, school, credit and background checking and referencing agencies and service providers. Please see our Recruitment Privacy Policy, which will provide additional details. It is available on our recruitment platform.

We also share your data with MailChimp, our US based email marketing platform provider for the purposes of marketing on our behalf. They use this data and data from other sources for their own purposes for which they are the Data Controllers. MailChimp also use tracking technologies that will track your performance and collect data from your devices. Their privacy policy can be found here.

International Transfer

Where your data is transferred outside the EEA, we promise that anyone processing your personal information outside your country of origin is required to implement measures that comply with the appropriate data protection laws and use EU approved instruments of transfer, to protect it and only process it in accordance with COPA FIN LTD’s instructions.

Third party links

Cobaltdl.com will contain a link to other websites which do not operate under COPA FIN LTD.’s privacy practices. When you link to other websites, COPA FIN LTD.’s privacy practices no longer apply.

Data retention

The personal data you submit to us will only be retained for as long as is required for the purposes for which it was collected. Resumes are disposed of when they are either no longer under consideration or are considered outdated by our Human Resources departments.

Your Rights

You as data subjects have certain rights over your personal data that we hold, these include:

  • Right to be informed. Right to be informed about the collection and use of their personal data, which we are doing through this privacy policy.
  • Right to Access. Provide you with access to information about our processing of your personal information and give you access to your personal information;
  • Right to rectify (correct). Update or correct inaccuracies in your personal information;
  • Right to erasure. Delete your personal information;
  • Right to portability. Transfer a machine-readable copy of your personal information to you or a third party of your choice;
  • Right to restriction. Restrict the processing of your personal information;
  • Right to object. Object to automated decision making and profiling.
  • Right to object to direct marketing.Stop sending you direct marketing communications. You may continue to receive service-related and other non-marketing emails;

Some rights are conditional and are not absolute and will depend on other matters such as the legal basis for processing and compliance requirements, but we will inform you if there are restrictions.

Access to your personal data and Complaints

Enquiries or complaints about the use of information previously submitted to COPA FIN LTD through its website, or requests to have information removed, should be directed to: [email protected] or by post to:

Cobalt, Spaces, City Point, 1 Ropemaker Street, London, EC2Y 9HT.

When data is retained, COPA FIN LTD assumes responsibility for keeping an accurate record of the information once a visitor has submitted and verified the data. COPA FIN LTD does not assume responsibility for verifying the ongoing accuracy of the content of personal information. You are required to keep us informed of any changes to ensure your data is accurate.

Security

COPA FIN LTD has implemented generally accepted standards of technology and operational security in order to protect personally identifiable information from loss, misuse, alteration or destruction. Only authorized COPA FIN LTD personnel are provided access to personally identifiable information and these employees have agreed to maintain the confidentiality of this information.

Modifications

COPA FIN LTD may update this statement at any time by publishing an updated version here. You can access the most current version of this privacy policy at any time on this site.

Contact Us
London
CityPoint
1 Ropemaker Street
London, EC2Y 9HT
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